Privacy Policy

The protection of your privacy is very important to us. We attach great importance to the protection and confidentiality of your data. The collection and use of your personal data takes place exclusively within the framework of the legal provisions, in particular the applicable data protection law (EU General Data Protection Regulation (GDPR) and BDSG). Below we inform you in detail about the handling of your data.

Responsible for Data Protection:

Orion Engineered Carbons GmbH
Hahnstraße 49
60528 Frankfurt am Main
E-Mail: info@orioncarbons.com
Phone: +49 69 36 50 54 100
Managing Director: Charles Herlinger, Dr. Christian Eggert
www.orioncarbons.com

If you have specific questions concerning the protection of your personal data, please contact our data protection officer via:

E-Mail: oec.datenschutz@orioncarbons.com

PERSONAL DATA

Personal data means any information relating to an identified or identifiable natural person, such as your name, your address, your date of birth, your username, your email-address, your payment details or your IP-address. This privacy policy provides you with detailed information on what data is collected for what purpose and on what legal basis.

PROCESSING OF DATA FOR VISITS TO THIS WEBSITE AND CREATING OF LOG FILES

You can visit our website without signing up or providing any information concerning your person. Each time you access our website, however, our system automatically collects data and information from the computer system of the accessing computer.

Description and extent of data collection: The following data will be collected automatically by using our website:

  • Browser type and version,
    • The operating system and surface used,
    • Language and Version of the browser software
    • The web page previously visited (Referrer URL),
    • The web page accessed,
    • Access status/HTTP-status code
    • Date and time of server request,
    • Time zone difference to Greenwich Mean Time (GMT)
    • Your IP-address.

The collection of data for the provision of the website and the storage of data in log files is necessary for the operation of the website.

Legal basis for the collection of data: The legal basis for the temporary storage in log files is Art. 6 para. 1 lit. f GDPR.

Purpose of data processing: The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session. The purpose of storage in log files is to ensure the functionality and stability of the website. The data is also used to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes are, at the same time, also our legitimate interest in data processing pursuant to Art. 6 para. 1 lit. f GDPR.

Duration of storage: The data will be erased, as soon as it is not needed any more to achieve the purpose. In case the stored data was needed to provide the service of our website, data will be erased at the end of the session.

NEWSLETTER ( Email Alerts)

Description and extent of data processing: If you sign up to be on our free newsletter mailing list, your data from the form on our website will be transmitted to us. In order to process your data you are asked for consent and you are referred to this privacy policy. With sending your data, the following is going to be stored:

  • IP-address of the user
  • Date and time of registration

If you open our newsletter or a link inside, it is going to be recorded on the webserver (date, time, e-mail address). This happens for statistical purposes and to improve our newsletters. These purposes are, at the same time, our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR.

The provision of personal data by you is neither a statutory nor contractual requirement, nor a requirement necessary to enter into a contract. You are not obliged to provide us with personal data. If you do not provide us with personal data, we will not be able to send you a newsletter, as long as this information is mandatory.

We do not share your data with third parties and do not use them for any other internal purposes. We use these data only to send out the newsletters.

Legal basis for data processing: Legal basis for the processing of the data after registration to the newsletter is the consent given by you (Art. 6 para. 1 lit. a GDPR). The legal basis for any statistical evaluations carried out is Art. 6 para. 1 lit. f GDPR.

Purpose of data processing: Your e-mail address is needed to send you the newsletter. If you voluntarily provide other personal data during the registration process, this serves to individualise the newsletter and to prevent misuse of the services or the e-mail address used.

Duration of storage: Your personal data will be stored until you revoke your consent to receive the newsletter. After receiving your revocation, your e-mail address will be provided with a blocking notice to document that you no longer wish to be contacted by us via e-mail. Any further personal data, which was collected with the newsletter registration, will be deleted immediately. The blocking notice and your e-mail address will be deleted three years after the end of the calendar year in which the blocking notice was set.

REGISTRATION AS AN APPLICANT AND USE OF THE JOB PORTAL

You have the possibility to register as an applicant on our job portal and to apply for open positions by providing personal data. To operate the job portal we use the services of the service provider On-apply GmbH (Solmsstraße 83, 60486 Frankfurt am Main; „On-apply“). We signed a data processing agreement with On-Apply according to Art. 28 GDPR. On-apply processes the data exclusively on our behalf and in accordance with our instructions. When you apply via our job portal, we process your data as follows:

Description and extent of data processing: The data you enter in the form on our website and the attachments you upload (e.g. curriculum vitae, references, certificates) will be transmitted to us and stored. At the time of registration, the following data will also be stored:

  1. IP address
  2. date and time of the request
  3. Time zone difference to Greenwich Mean Time (GMT)
  4. Content of the request (concrete page)
  5. Access status/HTTP status code
  6. amount of data transferred in each case
  7. Website from which the request originates
  8. browser
  9. operating system and its interface
  10. language and version of the browser software

As part of the application process, the user's consent to the processing of this data is obtained.

The data (your profile) made available to us via the job portal will be used exclusively for the purposes of the application process. Your data will not be transmitted to third parties. We collect and store personal data such as name, address, telephone number, e-mail address etc. in order to be able to contact you personally regarding your application. If you are recruited, your profile or parts of it, in particular your curriculum vitae and your references, may be stored for personnel administration purposes in your personnel file, if it is necessary for the establishment and performance of the employment relationship.

After submitting your application, you will receive a confirmation from us via e-mail. Your application will be processed promptly by an HR manager.

The provision of personal data by you is neither a statutory nor contractual requirement . You are not obliged to provide us with personal data. Please note that you might not receive a job offer from us, if you do not provide us with the personal data necessary to assess your suitability for the position.

Legal basis for data processing: If consent is given, Art. 6 para. 1, lit. a GDPR is the legal basis for the processing of the data. If an employment contract is concluded with you or if pre-contractual measures are required, the additional legal basis for the processing of the data is Art. 6 para. 1 lit. b GDPR.

Purpose of data processing: The collection and processing of your personal data in the application process serves to assess your suitability for the position for which you are applying and to decide, if we offer you this position. If an employment contract is concluded with you, the processing of the data serves to carry out the employment relationship.

Duration of storage:

Updating and deleting your profile:
You can log into your online account at any time and view and edit the data stored for your profile there.

You are also free to delete your online account and your personal profile at any time. In this case, you will be removed from all ongoing application procedures - also in the case of job offers - and your profile and application documents will be deleted or destroyed in accordance with the legal requirements. Your profile can be deleted by sending an e-mail to jobapplication@orioncarbons.com.

Retention and deletion of data:
If your application has not been considered for the position you have considered, the following applies:

In general, we will delete your profile and all documents after completion of the application procedure (receipt of rejection) in accordance with the legal requirements after six months.

However, you also have the option of allowing us to store your details beyond the conclusion of an application process so that we can contact you again if a position corresponding to your profile is available (so-called talent pool). You can revoke any consent you may have given at any time by sending an e-mail to jobapplication@orioncarbons.com.

CONTACTING US VIA EMAIL

Description and extent of data processing: If you contact us via one of our e-mail addresses, your personal data transmitted with the e-mail will be stored.

Legal basis for data processing: Art. 6 para. 1 lit. f GDPR is the legal basis for the processing of data transmitted in the course of sending an e-mail. Our legitimate interest is answering the sender's contact request. If the purpose of the e-mail contact is to conclude a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

Purpose of data processing: We need to process the personal data from the e-mail in order to answer the contact request.

Duration of storage: The data will be deleted as soon as it is no longer required for the purpose of its collection. E.g. when the respective conversation with you has ended, unless contractual or legal obligations prevent deletion. The conversation is terminated when it can be inferred from the circumstances that the relevant facts have been conclusively clarified.

REGISTRATION FOR THE "EHSQ" SECTION ON OUR WEBSITE

In the "EHSQ" section on our website, we provide our customers with detailed product data sheets and information.

Description and extent of data processing: The use of the "EHSQ" section requires separate registration. This requires an e-mail address, a password of your choice, a date of your choice as a security query and your customer number. The mandatory information requested during registration must be provided in full. Otherwise, a registration is not possible.

Legal basis for data processing: The legal basis for the processing of data is Art. 6 para. 1 lit. a GDPR if you have given your consent.

Purpose of data processing: The collection and processing of your personal data serves to provide customers with specific product information.

Storage and deletion of data: If you no longer wish to be a user of this section, you can unsubscribe at any time. Your personal data collected specifically for registration will be deleted, unless there are legal rights or obligations to retain data.

Your profile can be deleted by sending us an e-mail to sds.eu@orioncarbons.com.

TRANSMISSION OF PERSONAL DATA

We will not transmit your data to third parties unless you have given your consent to do so or the transmission is required or permitted by law. Excluded from this are the service partners of Orion Engineered Carbons GmbH who are required to perform the contractual relationship and with whom we concluded data processing agreements, i.e. they process personal data only in accordance with our instructions. We will neither sell your data to third parties nor otherwise transmit it to third parties for advertising purposes. Our employees are obliged to maintain secrecy and comply with data protection requirements

COOKIES

Description and scope of data processing: In order to make a visit to our website attractive and to enable the use of certain functions, we use so-called “cookies” on various pages. These are small text files, which are stored on your terminal device.

You can set your browser so that you are informed about the setting of cookies and decide individually whether to accept or exclude them in certain cases or in general. If cookies are not accepted, the functionality of our website may be restricted. Please note that you cannot use parts of our website, in particular the job portal, if you exclude the use of cookies. The following links show you how the settings can be adjusted for the following common browsers:

Chrome: https://support.google.com/chrome/answer/95647?hl=de
Firefox: https://support.mozilla.org/de/kb/cookies-erlauben-und-ablehnen
Internet Explorer: https://support.microsoft.com/de-de/help/17442/windows-internet-explorer-delete-manage-cookies
Safari for Mac: https://support.apple.com/de-de/guide/safari/sfri11471/mac

Legal basis for data processing: If personal data is processed by using cookies, the legal basis is Art. 6 para. 1 lit. f GDPR.

Purpose of data processing: Cookies make it easier for you to navigate through our website and enable us to optimise the website by anonymously evaluating general user behaviour based on the number of visitors. Some functions of our website, such as our job portal, cannot be offered without the use of cookies. For these it is necessary that the browser is recognized also after a change of the page.

Duration of storage: So-called “transient cookies” are automatically deleted when you close your browser. These include in particular “session cookies”. They store a session ID, which can be used to assign various requests from your browser to the session. This enables your computer to be recognised when you return to our website. Session cookies are deleted when you log out or close your browser. So-called “persistent cookies” are automatically deleted after a specified period, which may vary depending on the cookie. These cookies are automatically deleted at the latest thirty days after your visit to our website. You can delete the cookies at any time in the security settings of your browser.

WEBSITE-ANALYSIS, MARKETING

Use of Google Analytics
This website uses Google Analytics, a web analysis service provided by Google LLC (1600 Amphitheatre Parkway Mountain View, CA 94043, USA; "Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website will be transmitted to and stored on servers of Google in the United States.

When using Google Analytics on this website, we have activated the "IP anonymization" function. As a result, your IP address is anonymised by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area prior to transmission to the USA and can therefore no longer be assigned to you. Only in exceptional cases, the full IP address will be transmitted to a Google server in the USA and anonymised there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services to website operators relating to website activity and internet usage. The IP address transmitted by your browser is not combined with other data.

You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address) as well as Google from processing this data by downloading and installing the available browser plug-in under the following link:

http://tools.google.com/dlpage/gaoptout?hl=de.

For more information about how Google Analytics treats user data, please see Google's privacy policy: https://support.google.com/analytics/answer/6004245?hl=de.

Further information on the use of your data by google can be found as follows: www.google.com/analytics/terms/de.html and http://www.google.com/intl/de/analytics/privacyoverview.html.

Google Analytics cookies are stored on the basis of Art. 6 para. 1 lit. f DS-GVO. The website operator has a justified interest in analysing user behaviour in order to optimise both, its website and its advertising; this also serves to finance, customer-oriented use, adaptation and updating of the website.

We concluded a data processing agreement with Google.

Using Google Analytics Remarketing with Google AdWords and Google DoubleClick
Our website uses the features of Google Analytics Remarketing combined with the cross-device features of Google AdWords and Google DoubleClick. The provider is Google.

This feature allows the advertising target groups created with Google Analytics Remarketing to be linked with the cross-device functions of Google AdWords and Google DoubleClick. In this way, interest-related, personalised advertising messages that have been adapted to you, depending on your previous usage and surfing behaviour on one device (e.g. mobile phone), can also be displayed on your other devices (e.g. tablet or PC).

If you have given your consent, Google will link your web and app browser history to your Google Account for this purpose. In this way, the same personalised advertising messages can be placed on every device on which you log in with your Google Account.

To support this feature, Google Analytics collects Google-authenticated user ID's that are temporarily linked to our Google Analytics data to define and create target audiences for cross-device advertising.

You can permanently opt out of cross-device remarketing/targeting by opting out of personalised advertising in your Google account by following this link:

https://www.google.com/settings/ads/onweb/.

For further information and the privacy policy, please see Google's privacy policy at http://www.google.com/policies/technologies/ads/.

GA Audiences
On this website we use GA Audiences, a web analytics service provided by Google. This service collects and stores data to create pseudonymised user profiles. This technology enables users who have visited our website to view targeted advertising from us on other external pages of the Google partner network. For this purpose, a cookie is placed on your computer with which the user behaviour can be analysed and subsequently used for targeted advertising. No personal data is stored and processed when cookies are set. If you do not wish to receive interest-based advertising, you can deactivate the use of cookies by Google for these purposes by following the instructions on https://www.google.com/settings/ads/onweb/.

Automated decision making including profiling

There is no automated decision making including profiling

RIGHTS OF THE DATA SUBJECT

If your personal data will be processed, you are the data subject within the meaning of the GDPR and you have the following rights:

Right of access: Pursuant to Art. 15 GDPR, you have the right to request information about your personal data processed by us; in particular, you can request information about the purposes of processing, the categories of personal data concerned, the categories of recipients to whom your data has been or will be disclosed, the envisaged period of storage, the existence of a right of rectification, erasure, restriction of processing or objection, the existence of a right of appeal concerning the origin of your data if it has not been collected from us, and the existence of automated decision-making including profiling.

Right to rectification: Pursuant to Art. 16 GDPR, you have the right to demand immediate correction of inaccurate or incomplete personal data stored by us.

Right to erasure: Pursuant to Art. 17 GDPR, you have the right to request the erasure of your personal data stored by us, unless processing is necessary for the exercise of the right to freedom of expression and information, for the fulfilment of a legal obligation, for reasons of public interest or for the assertion, exercise or defence of legal claims.

Right to restriction: Pursuant to Art. 18 GDPR, you have the right to obtain the restriction of the processing of your personal data insofar as the accuracy of the data is contested by you, the processing is unlawful, but you oppose the erasure of the personal data and request the restriction of their use instead or when we no longer need the personal data, but they are required by you for the establishment, exercise or defence of legal claims or you objected the processing pursuant to Art. 21 GDPR.

Right to data portability: Pursuant to Art. 20 GDPR, you have the right to receive the personal data you have provided to us in a structured, commonly used and machine-readable format or to request transfer to another controller.

Right of appeal: Pursuant to Art. 77 GDPR, you have the right to lodge a complaint with a supervisory authority. Generally, you can contact the supervisory authority of your habitual residence or workplace or our place of business. In this case, the responsible supervisory authority is: The Hessian Hessian Officer for Data Protection and Freedom of Information, Gustav-Stresemann-Ring 1, 65189 Wiesbaden; P.O. Box 3163, 65021 Wiesbaden; e-mail: Poststelle@datenschutz.hessen.de, Phone: 0611-1408 0, Fax: 0611-1408 61

Right of revocation: You have the right to revoke your consent to the processing of your personal data at any time. The revocation of your consent does not affect the legality of the processing that took place on the basis of your consent until you revoke your consent. Revocation is possible at any time by e-mail to oec.datenschutz@orioncarbons.com or by post, using the address above.

Right of objection: You have the right, for reasons arising from your particular situation, to object at any time to the processing of your personal data, which takes place on the basis of Art. 6 para. 1 lit. f GDPR.

If your personal data is processed for purposes of direct advertising, you have the right to object at any time to the processing of your personal data for the purpose of such advertising.

CHANGES TO OUR PRIVACY POLICY

We reserve the right to occasionally update this privacy policy to make sure that it always complies with the current legal requirements or in order to implement changes to our services, e.g. when introducing new services. For your renewed visit to our website, the current privacy policy applies in each case.

Status: October 2018

DATA SECURITY

We use appropriate technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorised access by third parties. Our security measures are continuously improved in line with technological developments

Kingwood (Houston) Texas, USA
+1 83 24 45 33 00 

Frankfurt, Germany
+49 69 36 50 54 100 

Shanghai, China,
+86 21 61 07 09 66 

Kingwood (Houston) Texas, USA
Americas@orioncarbons.com

Frankfurt, Germany
EMEA@orioncarbons.com

Shanghai, China
APAC@orioncarbons.com

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